Using a Hybrid Conference room

Overview  

Hybrid conference rooms have additional equipment to facilitate effective hybrid meetings. The video conferencing soundbar helps in-person and remote attendees see and hear one another. This system can be used with Zoom, Teams, or any other video conferencing tool.

Room equipment

  1. Control panel
  2. Display
  3. Soundbar- with integrated microphone and camera
  4. Wireless mouse and keyboard
  5. Room PC- mounted behind the display

Using the room

  1. Using the control panel, turn the display on.

     
  2. The PC content should appear on the display. If not, turn the PC on.

     
  3. Use the wireless mouse and keyboard to log in to the conference room PC.
     
  4. If you have remote attendees, open your video conferencing software and join the online meeting.
    • Creston Soundbar should be selected for your microphone, speakers, and camera. 

  5. You can share presentation materials or content with all attendees from the room PC, a USB flash drive, or your personal device.
    • Room PC- Open the content desired on the room PC. Share your screen in the online meeting for your remote attendees. In-person attendees will see it on the display.
       
    • USB Flash drive- Plug your flash drive into the USB port on the PC, then open your content. Share your screen in the online meeting for your remote attendees. In-person attendees will see it on the display. 
       
    • Personal device- Keep your online meeting pulled up on the room PC. Join the online meeting a second time from your laptop or mobile device. Open the content you want to present on your personal device, then share your screen in the online meeting for your remote attendees. In-person attendees will see the virtual meeting, including what you are sharing, on the display. For detailed instructions, review the following: Zoom- How to host a meeting using 2 devices or Teams- How to join a meeting from a 2nd device

      Use your personal device only for screensharing. Keep the microphone and video off and speaker volume muted to avoid an unpleasant echo or feedback from the two devices being in the same room.

  6. When you are finished, end your online meeting, close open programs, and log off the computer.
     
  7. On the control panel, turn the display off.


Additional information

Right now, there is one hybrid conference room in RH 114 (Rhodes Hall). There will be more rooms in the future as additional equipment becomes available. 
If you need urgent technical assistance, contact Academic Technology Services by calling 614-287-4357 (HELP).
For Microsoft Teams, check out the following articles:  For Zoom, check out the following articles:  If you need additional support, call the IT Support Center at 614-287-5050 or visit IT Help

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Details

Article ID: 632
Created
Mon 10/4/21 10:41 AM
Modified
Wed 11/3/21 2:14 PM