Meeting Invitations in Outlook

Respond to meeting invitations

Invite: When you are invited to a meeting, Outlook sends an invitation to your email inbox. It also places a tentative appointment in your calendar.

Response: You can respond to the meeting invitation by selecting one of the options. These options may look different, depending on how you are accessing Outlook.

accept, tentative, decline, propose new time

yes, maybe, and no responses

As soon as you select a response, the meeting invitation in your email will be automatically deleted. (To learn how to find or retrieve a deleted invitation, see "Where did my invite go?" below.)

  • Unless you decline the meeting, you will be able to view the meeting details in your calendar. Click the calendar icon in the lower-left or go to
    red arrow pointing to the small calendar icon at the bottom right of Outlook web app
  • Then, double click on the corresponding event in your calendar to access the contents of the invite.
    an event highlighted in the calendar with the event details open in the foreground

Where did my invite go?

The email containing the meeting invitation is automatically deleted by Outlook once you respond.

Retrieve a deleted meeting invite:

  1. Go to the Deleted Items folder in your mailbox and locate the meeting invitation.
  2. From there, you can click on the meeting link or drag and drop the email back into your Inbox to access it more easily later.
    If you're having trouble finding it, try searching for it in the search box at the top.
    an email highlighted in the list with an arrow pointing to the Inbox
Was this helpful?
0 reviews
Print Article


Article ID: 486
Thu 1/21/21 11:15 AM
Mon 8/14/23 10:26 AM

Related Articles (3)

Windows only: set Outlook to retain meeting requests after responding
Join a Teams meeting from any device - using Columbus State login
Join a Teams meeting as a guest - no Columbus State login required