Join a Teams Meeting as a Guest

Tags Teams

 This article is recommended for external participants and future students joining a Teams meeting.
If you are a current Columbus State student or employee, please see the related article: Join a Teams Meeting

Check out this video overview or follow the detailed written instructions below.

Access the meeting link

All you need to join a Teams meeting is the meeting link. Sometimes you will find it in a confirmation email or posted on an event website.  

Other times you might receive an email invitation directly from the organizer asking if you can attend. The invitation will include the meeting link. If you choose Accept or Yes, the event will be added to your calendar in Outlook and Teams.

Join the Meeting

The Teams desktop app is recommended for the best meeting experience; however, if you do not want to download the app at this time,  join in your browser using the directions below.

  1. After you click the provided meeting link, download or open the Teams app.
    Option A- Already have the Teams app on your computer? 

    Click Open Microsoft Teams if you see the Open Microsoft Teams pop-up or click Open your Teams app at the bottom to access the meeting. 
     


    Option B- Need to to download the Teams app? 

    Click Cancel if you see the Open Microsoft Teams pop-up. Then select Download the app. Click on the setup file and wait for Teams to complete the installation. Your meeting will automatically open. Next time, you can join the meeting using Option A above. 
     
     
  2. Teams may prompt you to sign in. Keep in mind, if you are a new or returning student, you will not be able to sign in to Teams using your Columbus State email address until the semester begins.
     
  3. If requested, allow access to your microphone and camera. 
     
  4. Enter your name. Choose whether to start with Video and Mic On or Off (you can toggle this later), then click Join Now.
    Please note: If you can see a preview of your camera on this screen, your video is on and will be visible to attendees upon entry. 


     
  5. If you have to wait your turn in the meeting lobby, you may see a screen notifying you that someone will let you in soon.

If you need to join using a browser, please be aware that you must use a supported browser. As of 4/15/2020, Chrome is recommended as the best option. For current information about supported/unsupported browsers and their limitations, click here

  1. After you click the provided meeting link, click Cancel if you see the Open Microsoft Teams pop-up. Then, click Continue on this browser.



     
  2. Teams may prompt you to sign in. Keep in mind, if you are a new or returning student, you will not be able to sign in to Teams using your Columbus State email address until the semester begins.
     
  3. If requested, allow access to your microphone and camera. 
     
  4. Enter your name. Choose whether to start with Video and Mic On or Off (you can toggle this later), then click Join Now.
    Please note: If you can see a preview of your camera on this screen, your video is on and will be visible to attendees upon entry. 


     
  5. If you have to wait your turn in the meeting lobby, you may see a screen notifying you that someone will let you in soon.
  1. Download the app from the iOS App Store or Google Play Store.
     
  2. Click the Teams meeting link for the desired session on your device.
     
  3. Select Join as a guest. (Teams may prompt you to sign in. Keep in mind, if you are a new or returning student, you will not be able to sign in to Teams using your Columbus State email address until the semester begins.) 
     
  4. Type your name and click Join Meeting.
     
  5. Choose whether to start with Video and Mic On or Off (you can toggle this later).
     
  6. If you have to wait your turn in the meeting lobby, you may see a screen notifying you that someone will let you in soon.
Within the meeting, you will see the meeting controls. If they disappear, click your screen to access them again.

 For further support or troubleshooting, contact the IT Support Center
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Details

Article ID: 416
Created
Mon 6/22/20 10:10 AM
Modified
Fri 10/16/20 9:45 AM

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