IT Equipment Lockers

Columbus State IT equipment can now be picked up and dropped off using contact-free smart lockers.

 If your Executive POC has not submitted the equipment request on your behalf,  follow the instructions here: Equipment or Software Request

Smart Lockers
Location: Union Hall 006
Hours: 6am - 11pm weekdays


Email notifications

  • Account notification - When your smart locker account has been created, you will receive an email with your 5-digit access code. This code allows you to drop-off, but if you are picking up, you need to wait for the Pickup notification.
  • Pickup notification - If picking up, you will also receive an email when your equipment is in the locker and ready to pick up. The equipment will remain in the locker for 5 business days from the time you receive this notification.

Note: the emails will have the [EXTERNAL] warning because the email is coming from a Simota email address, not It will look similar to this:


Before coming to campus

  • Plan to complete your entire campus visit within 30 minutes.
  • Plan to park your vehicle in the reserved parking for equipment pickup in lot 34, adjacent to Union Hall and Delaware Halls (this is the lot where police vehicles park - see this campus map for reference).  Marked spaces will be on the west side of the lot closest to Union Hall. 
  • Bring your employee badge with you as it will be needed to gain access to the building and room.
  • NoteYour badge must have a black proximity sticker (like a small puck) for the reader to work.
  • If you don’t have a proximity sticker (as noted above), please contact the CSCC Police Department at 614-287-2525.


On campus

  • Park your vehicle in a reserved space in lot 34, adjacent to UN and DE (campus map). Maximum parking duration is 30 minutes.
  • You must enter UN via the south tower entrance (double sliding door across from TL).
  • If the door is locked, hold your badge near the proximity reader to unlock it. The light on the reader will turn green when unlocked.
  • UN-006 is straight down this hallway on the right. Enter the room using your badge.


Smart Lockers

Follow the instructions below for instructions on using the Smart Lockers in UN-006. If you need to, you can pick-up and drop off in the same session.

Smart Lockers

The smart lockers operate in multiple modes. The interaction methods are listed in order of preference/convenience from the safest/most convenient to least.

1. If you have a smart phone with bluetooth capability, download the Smiota Pod app from the Play Store or App Store. Or scan the QR Code with your phone for quick links to the app:

Play Store


App Store

2. Open the app, enter your CSCC e-mail address and follow the instructions.

3. When you enter UN-006, make sure bluetooth is on and the app is running on your phone. The locker will sense your phone and the app will prompt you to open the locker assigned to you from your phone directly. There is no need to touch the console

4. Read more about equipment pickup procedures below.

1. Open the notification email you received containing the QR code. The email will be from and have a similar subject line to this:


2. Display the QR code on your phone and hold it in front of the scanner.


3. The console will direct you to the locker containing your equipment. 


4. Read more about equipment pickup procedures below.

1. On the console, tap the Recipient button, then enter the 5 digit access code from the notification email.


2. The console will direct you to the locker containing your equipment. 


3. Read more about equipment pickup procedures below.


 IMPORTANT LAPTOP INFORMATION: If you are picking up a laptop, it is imperative for the device to be activated before you leave campus. If you fail to complete these steps, the device will not work.

To activate the laptop:

  • Using the battery power on the laptop, power it up.
  • At the login screen, enter your CSCC network credentials.
  • The device will download its configuration and activate. This may take up to 5 minutes.
  • Once you get to the Windows desktop, you can shut the computer down and take it with you.
  • These steps can be completed in UN-006 or in your vehicle before you leave campus.


Additional notes on equipment pickup

  • Multiple drawers may open depending on the number of technology items being picked up and their size. 
  • Ensure all drawers are empty of contents before closing the locker door. Once the door is closed, you will not be able to re-open it unless you contact IT.
  • If you are picking up a laptop, ensure you follow the activation instructions above or your device will not work at home and you will need to return to campus and obtain approvals to do so again.
  • A wheeled cart is provided for your convenience to carry the items to your vehicle. If the weather is inclement, a cover is also provided to keep the items dry. - Please return these to UN-006 before you leave campus.
  • You are not permitted to remain on campus or go to an office area or enter another building unless you obtained prior permission to do so from your vice president. You are not permitted to park in the temporary pickup reserved parking for more than 30 minutes, and must be actively picking up equipment.



  • Your equipment kit may include cables, monitors and peripherals. Instructions on how to connect and configure the equipment can be found online here: Hardware Tips for Working from Home
  • For further information about setting up your device by downloading Office, campus phone access (Jabber), virtual desktop access, and more, check out the resources found here: Employee Telecommuting
  • If you are unable to pickup the equipment within the five (5) business days, please contact IT Support Services at x5050. Your pickup will be re-scheduled and you will receive another notification when it is ready. The notice may not be immediate depending on volume as locker space is limited.
  • The smart lockers are available at various heights and are assigned randomly to users. If you need to request a locker below 48” for any reason, please contact IT Support Services at x5050 for assistance prior to coming to campus. You will not be asked to disclose the reason for your request and appropriate steps will be taken to accommodate you.
  • If you experience any technical difficulty or require additional assistance, please contact IT Support Services at x5050.
  • If you experience door access difficulty (your badge will not work for example), please contact the police department at x2525 while you are on campus.

Smart Lockers

Locate the console in UN-006:


  1. On the console, tap the Recipient button (now returning the equipment you received), then enter the 5 digit access code from the notification email.

  2. Click Drop Items, then select the locker size you need for the equipment you have.

  3. The console will give you a locker number. Deposit the items in the locker and close the door.
    If you realize you need a different locker size, close the locker door and tap on Change Locker.


  4. Enter the number of items deposited in that locker and click ENTER.


  5. To make more deposits, click on Drop Items and repeat steps 2-4. Once done, tap on I’m Done.



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Article ID: 466
Mon 11/30/20 11:42 AM
Mon 6/27/22 12:54 PM