Teams: Create a Personal Meeting Link

Teams Meeting-Link Alt-text IT-articles

What is a personal meeting link?

A personal meeting link is a Teams meeting link (similar to a personal room in Zoom) that can be reused anytime for things like:

Virtual office hours
Drop-in sessions
Impromptu meetings

Create and Share your personal meeting link:

Open your Teams desktop app.
Select the Calendar icon in the left rail.
Click Meet Now at the top.

Give the meeting a name (or leave as default name)
Click Get a link to share.

Next, copy the meeting link to your clipboard.
Optionally: click Share via email to auto-create an email draft including the link.

To edit the meeting options at this time, see the directions in the FAQ section below.
Paste the link to share it.
Note: joining the meeting will require the meeting link. It will not create a calendar event.

Important:

You will need to click the same link as your participants (or join from your bookmark of this link in the browser) because Meet Now creates a unique link every time.

Frequently Asked Questions (FAQ):

How can I change the meeting options before a meeting?

You can set the meeting options before the meeting, by clicking Configure Meeting Options in Step 4 above.

Learn more about meeting options in the article: Teams meeting options

How can I ensure that participants do not join before me or without me?

If you need participants to enter one at a time, you can change the meeting options to make sure everyone waits in the lobby and Admit them one at a time.

Go to the More actions ellipsis and click Meeting options.
Under Who can bypass the lobby? choose Only me, then click Save.
Now everyone will have to wait to be let in by you.

How can I make sure that past participants stop seeing the meeting chat when they leave?

Participants who join as a Guest will only see the meeting chat when they are in your meeting - their names will be appended with (Guest).
Participants who are signed in (students or employees) will continue to see the chat conversation even after they leave the call.

To stop people from seeing the chat once they have left the meeting, they will need to leave the chat manually or be removed from the meeting chat by you.

Participant - leave meeting chat

Select the Chat icon on the left rail.
Locate the meeting in the list of chats, right click on it, and choose leave.

Organizer - remove former participant from meeting chat

* Recommended if chat privacy is a concern

Select the Chat icon on the left rail.
Select the meeting in your list of chats.
Click the View and add participants icon in the upper right.
Hovering over an participant's name, then click the 'x' that appears to remove them from the chat and meeting.

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Article ID: 428

Created

Fri 8/7/20 9:38 AM

Modified

Tue 8/1/23 10:20 AM

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