Schedule a New Meeting
When you schedule a one-time or reoccurring meeting, you can choose to send invites directly to all attendees or share the meeting link in another place so anyone with the link can join.
For instructions, expand the boxes below:
Step 1: Schedule meeting
- In Teams, click on Calendar on the left, then click New Meeting or select the calendar on the date and time for the meeting.
![arrow pointing to the calendar icon in Teams, then to a space on the calendar, then to "New meeting" button](https://td.cscc.edu/TDPortal/Images/Viewer?fileName=2068de7e-2dbf-4eed-97a9-cd8e8b0d6e56.png)
- Fill in the Meeting Information:
- Title
- Required Attendees (see more about sending invites or sharing the meeting link below)
- Optional Attendees (Click the + Optional button for the Optional line to appear)
- Date + Time (Note: when you pick a date and time, it shows you whether your attendees' schedules are free or busy)
- Reoccurring
- Channel (Optional)
- Location (Optional)
- Details for the meeting
- Click Send at the top
![New meeting details window with "Send" button in the top right corner](https://td.cscc.edu/TDPortal/Images/Viewer?fileName=cd650d03-f89e-4ed6-8613-c76509c3b292.png)
Step 2- Option A: Send invites to the meeting
- To invite Columbus State employees, simply start typing their name or email address and it will search the directory.
- To invite people outside the domain (non- @cscc.edu email addresses - including students), type their full email address and then click the Invite [email_address] option that appears below.
![student email typed in with search box popped up with options](https://td.cscc.edu/TDPortal/Images/Viewer?fileName=1ef45148-fc7a-4e5e-90dc-ccd99efda2df.png)
Step 2- Option B: Share link to join the meeting
To get a meeting link which can be shared online or in email:
- You must add at least one required attendee so Teams adds the meeting link. If you do not have any attendees who need a direct invite, type your own email address in the attendees field.
- Click Send in the upper right corner.
- The meeting will now show in your calendar - click on the calendar event to open the details.
- You will see the Join Microsoft Teams Meeting link now in the detail box. This link can be copied and shared with others.
![Meeting details window with an arrow pointing to the link to join the meeting](https://td.cscc.edu/TDPortal/Images/Viewer?fileName=d6585628-c137-4f97-ae1a-ebf45f09df64.png)
Note: To create an unscheduled, reusable link that you can post online or send in an email for anyone to join at any time, follow the instructions to Create a Personal Meeting Link in Teams.
Resources
For more information, see Microsoft's Support article on how to Schedule a meeting in Teams