Using OneDrive to Manage Files

What is OneDrive?

OneDrive is cloud storage that is part of the Office 365 suite. It allows users to store, share, and sync files in the cloud so you can access your files from anywhere - your computer, your mobile device, and even through the OneDrive website. CSCC employees and students each have 1 TB of storage. 

Learn more from Microsoft's Support page: What is OneDrive? (includes short videos explaining what OneDrive is and how to start using it.)

 

Learn More about OneDrive

Learn more about a topic by selecting it below

 First, make sure you are an active user. You can do this by verifying you can log into your Columbus State email account. - Inactive users do not have access to Office, including OneDrive.
  1. Open a web browser, such as Chrome or Firefox 
     
  2. Navigate to  https://portal.office.com
     
  3. Once you are on the Sign in screen, log in using your email address and password (same password that you use for CougarWeb and Blackboard)
  • Student - username@student.cscc.edu  
  • Employee - username@cscc.edu


 

  1. Click the OneDrive link

One Drive link icon

You can upload individual Files into OneDrive, or contents of entire Folders.

  1. Access OneDrive
     
  2. Navigate to your desired location
     
  3. Click the Upload button from the top menu above the list of files/folders and select Files or select Folder

    OneDrive Upload > Files and Upload > Folder menu options
     
  4. Select the files or folder you want to upload
     
  5. Select Open (for files) or Upload/Select Folder (for folders)
  1. Access OneDrive
     
  2. Navigate to your desired location
     
  3. Click the name of the file to open it in Office 365

You can download one or more Files, Folders, or a combination of both at once. Folders and multiple files will download in a ZIP file extension.

1. Access OneDrive

2. Navigate to your desired location

3. Select each of the files/folders you wish to delete, move, or copy by clicking the circle check box which appears to the left of the file/folder name

example of selected files and folder

4. Click the Download button from the top menu above the list of files/folders:

Options for a selected file/folder, including Download, Delete, Move to, and Copy to

5. Depending on your browser settings, the file will automatically download or you will be prompted to save the file to your personal computer

Folders can help organize files.

1. Access OneDrive

2. Navigate to your desired location

3. Click the New button from the top menu above the list of files/folders and select Folder

The opened menu when New is clicked, including Folder, Word document, Excel workbook, etc

4. Type a name for the folder

Create a Folder lightbox with folder name field and Create button

5. Select Create

Folders and Files may be shared, renamed, deleted, copied, moved in OneDrive.  Some options, such as deleting, copying, and moving, may be performed on multiple files/folders at once. Other functions, such as renaming, can be done one file/folder at a time.

1. Access OneDrive

2. Navigate to your desired location

Multiple Files: Delete, Move, and Copy

3. Select each of the files/folders you wish to delete, move, or copy by clicking the circle check box which appears to the left of the file/folder name

example of selected files and folder

4. Select the appropriate action from the top menu above the list of files/folders

Options for a selected file/folder, including Download, Delete, Move to, and Copy to

5. Follow the prompts to continue with the selected action

Individual Files/Folders: Share, Rename, Delete, Move, Copy

3. Hover over file/folder you wish to act upon

4. Click the vertical ellipses ( )   menu beside the individual file/folder

Individual file with open kebab menu options, including open, preview, share, copy link, manage access, download, delete, move to, copy to, rename and more

4. Select the appropriate action from pop-out menu

5. Follow the prompts to continue with the selected action

 

Additional Resources

 

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Article ID: 200
Created
Fri 3/13/20 2:24 PM
Modified
Mon 10/12/20 1:34 PM