How to Setup a Signature on Outlook

You can create one or more signatures in Outlook.  You can set the default signature for new emails, or each time you send a new email, click on Signature and choose the signature to use from the drop down menu.  Create a signature for emails that you have to compose most frequently. 

 You will have to create your signature for each computer you are on.  In other words, your signatures do NOT travel with you.


Video tutorial:

Create a Signature


Written Instructions:

  1. Open a New Email message.
  2. Go to the Messages Tab, Select Signature > Signatures
    Display might be different depending on the size of your outlook window.

  3. Under Select signature to edit, choose New and in the New Signature dialog box, type a name for the signature.

  4. Under Edit Signature, compose your signature. You can change fonts, font colors, and sizes, as well as text alignment.
  5.  Under Choose default Signature, set the following options for your signature:
  • In the E-mail account drop-down box, choose an email account to associate with the signature.
  • You can have different signatures for each e-mail account.
  • You have the option to add your signature to all new messages by default, in the New messages drop down box, select the signature and it should be set.

  1. Press Ok to save your new signature and return to your message.
 The setup is for future messages and would not apply to the current message you are on.




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Article ID: 110
Thu 12/12/19 12:43 PM
Thu 2/24/22 3:44 PM