How to Setup a Signature on Outlook

What is an email signature?

An email signature allows you to customize what goes at the bottom of the emails you send. You can create one or more signatures in Outlook. You can set the default signature for new emails, or choose the signature to use each time you create an email. Create a signature for emails that you have to compose most frequently to save time.

You will have to create your signature for each computer you are on.  In other words, your signatures do NOT travel with you.

Video tutorial from Microsoft:

Create a Signature (1.5 minutes )

Written Instructions:

  1. Open a New Email message.
  2. Go to the Messages Tab, Select Signature > Signatures
    Display might be different depending on the size of your outlook window.
    arrows pointing to "New email" in the background, the "Mesage" tab in the foreground, and the "Signature" button in the toolbar on the new message.
  3. Under Select signature to edit, choose New and in the New Signature dialog box, type a name for the signature.
    Arrow pointing to the "New" button under the signatures list, and an arrow to the pop-up box asking to name the new signature
  4. Under Edit Signature, compose your signature. You can change fonts, font colors, and sizes, as well as text alignment.
  5.  Under Choose default Signature, set the following options for your signature:
  • In the E-mail account drop-down box, choose an email account to associate with the signature.
  • You can have different signatures for each e-mail account.
  • You have the option to add your signature to all new messages by default, in the New messages drop down box, select the signature and it should be set.
    New signature now showing in the list, on the right you can choose when to use it by default, below you can type in the desired text
  1. Press Ok to save your new signature and return to your message.


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Article ID: 110
Thu 12/12/19 12:43 PM
Mon 8/14/23 10:18 AM
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