Teams: Meeting Recordings

Summary

How to access meeting recordings that are saved to OneDrive or Sharepoint

Body

How do recordings work in Microsoft Teams?

Teams meeting recordings will be stored in OneDrive or SharePoint and accessible for 90 days. You will need to download a copy and save your recording to another location for long-term access. How they are stored and accessed varies slightly based on what type of meeting it is.

Standard Meetings - created from the Calendar app in Teams
Channel Meetings - created in the Teams app within a specific channel

Standard Meeting

Standard meetings are those created by going to the Calendar app on the left, then clicking Meet now or New meeting. Recordings from these meetings will save to the OneDrive of the person who recorded the meeting, and be automatically shared with the other meeting invitees who are a part of your organization.

Teams window with an arrow pointing to the Calendar icon on the left

View recording

When the recording is ready, it will be available in the Chat feed for the meeting.

To view the recording:

Go to the Chat app on the left, then select the meeting.
Click on the preview in the chat stream.
The video will open in your default brower.
You can watch it in the brower, or download it by clicking the Download button at the top.
Note: if you don't see the download button, check with the meeting organizer.

Who can download the recording? Only the meeting recorder and organizer will able to download the meeting by default; all others will be initially given view-only access.

Location and sharing

Permissions: By default, anyone at Columbus State with the link will be able to view the recording. If there were external participants in the meeting, a link to the recording must be manually shared with them.To learn how to stop or change sharing, see Microsoft's support page: Stop sharing in OneDrive or change permissions.

Location:

The recording will be saved to the OneDrive of the person who created the meeting, in a folder called Recordings. All files related to the meeting, including the recording, can also be found in the Files tab of the meeting.

Sharing:

Click on the ellipsis next to the recording preview to view the menu.

Click Get link to be able to copy the link and send it to others or click Open in OneDrive to find the file and share it directly with specific people.

Channel Meeting

The second type of meeting is held within a channel in one of your teams. These meetings are created by going to the Teams app, choosing a channel, and selecting Meet now or Schedule a meeting. Recordings from these meetings will save to the team's Sharepoint site and be accessible to all members of the channel.

arrow pointing to the teams icon on the left menu in Teams

View recording

When the recording is ready, it will show in the Posts tab of the channel and be accessible to all channel members.

To view the recording:

Go to the Teams app on the left, then select the channel.
Click on the Posts tab at the top.
Click on the preview.
The video will open in your default browser.
You can watch it in the browser, or download it by clicking the Download button at the top.
Note: if you don't see the download button, check with the meeting organizer.

Who can download the recording? Only the meeting recorder and organizer will able to download the meeting by default; all others will be initially given view-only access.

Location and sharing

Location:

The recording will be saved in the channel's folder on the team SharePoint site - in a folder called Recordings. All files related to the team, including recordings, are also accessible in the Files tab within the channel.

Sharing:

It will be shared automatically with everyone in the Channel. Every team member who is part of the channel will have permission to view and edit the recording.

Future updates

For more information about Teams recordings, review Microsoft's resource here: Play and share a meeting recording in Teams

Details

Article ID: 482

Created

Wed 1/6/21 2:30 PM

Modified

Tue 8/15/23 9:05 AM