Workday: Preferred Name / Pronouns

What is a preferred name?

A preferred (or chosen) name is simply a name that a person uses in their daily life that is different than what appears on their legal records. Students and employees can share their preferred name, gender identity, and pronouns at the time of their initial application or employment, or they can add/change their preferred name and other personal information later (see instructions below). 

The College is committed to using your chosen name in as many places as possible. Currently, there are still a few places where we are required to use your legal name.

Learn more on the college's Chosen Names page.
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How do I edit my personal information?

In your Workday Profile, you can update your preferred first name, gender identity, and pronouns.  

First, you'll need to log into Workday, then you can view your Profile and select the Personal tab:

  1. Click your user icon in the top right.
     
  2. Select View Profile.
     
  3. Then click the Personal tab in your profile.
    Workday screen showing steps 1-3 above

From the Personal menu, there are tabs for Names and Personal Information where you can update your preferred first name, gender identity, and pronouns.

Expand and item below for detailed instructions:

  1. From the Personal screen in your Profile (see above) select the Names tab.
     
  2. Under Names, select Edit next to Preferred name.
    Names tab with an arrow pointing to the "Edit" button next to preferred name
  3. Uncheck the box that says Use Legal Name as Preferred Name, enabling the ability to edit the name fields.
    Edit preferred name window open, showing box unchecked and space for first and last name
  4. Enter your new name in the First Name field.  (Note: last name cannot be updated)
     
  5. The preferred name updates in Workday immediately upon selecting Submit. These changes will not be visible in Blackboard and other systems until the next day.
  1. From the Personal screen in your profile menu (see above) select the Personal Information tab.
     
  2. In the Personal Information tab, select Edit to make changes. 
    Personal information tab with an arrow pointing to the "Edit" button towards the top
  3. Select the pencil icon next to gender identity and/or pronouns to select the option(s) that apply to you.
    Gender identity and pronoun boxes showing "pencil" icon to the right side of each
  4. To undo your changes, select the back arrow. Select the check-mark icon to confirm the change.  Click the "x" next to the selected item to clear it.
    Click the "x" to clear a selected option. back arrow to undo. checkmark to confirm.
  5. These changes update in Workday immediately upon selecting Submit. These changes will not be visible in Blackboard and other systems until the next day.
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