Zoom: Screen Sharing

Summary

Directions to share your screen with others in Zoom

Body

What is screen sharing?

Sometimes in Zoom meetings, it can be useful to share your screen so others can view documents, websites, or other content you'd like to show them. It's also an important tool in proctoring tests or exams.This feature gives users who choose to share control over what other meeting participants can or cannot see.

Share full screen / desktop

Note: This the the method required for proctoring.

For instructions, select your operating system below:

Windows [Video and written instructions]

Video Instructions

Written Instructions

In the Meeting Controls at the bottom of the Zoom window, click the Share Screen button.
In the window that pops up, click the Screen image in the top-left corner so that a blue box appears around it, then click the Share button in the bottom-right corner.
You are now sharing your entire computer screen in real time. To stop sharing your screen, click the red Stop Share button in the Meeting Controls at the top of the Zoom window.

macOS [Video and written instructions]

Video Instructions

Written Instructions

In the Meeting Controls at the bottom of the Zoom window, click the Share Screen button.
In the window that pops up, click the Desktop 1 image in the top-left corner so that a blue box appears around it, then click the Share button in the bottom-right corner.
If you have already given system permission to Zoom to share your screen, you should now be sharing your entire computer screen in real time. To stop sharing your screen, click the red Stop Share button in the Meeting Controls at the top of the Zoom window.

If you have not given system permission to Zoom yet, an “Allow Zoom to share your screen” window should pop up. Click the Open System Preferences button in that window.
The “Security & Privacy” window from your System Preferences should pop up, and you should automatically be in the “Privacy” tab. If the padlock icon in the bottom-left corner is locked, click it to unlock your settings.
When the padlock icon is unlocked, find zoom.us in the list of apps on the right, then click the checkbox next to it to make it checked.
An alert window should pop up. Click the Quit & Reopen button.
IMPORTANT: When you do this step, you will be disconnected from the Zoom meeting you are currently in, and you will have to reconnect
Reconnect to the Zoom meeting, then repeat steps 1 – 3.

ChromeOS

In the Meeting Controls at the bottom of the Zoom window, click the Share button.
In the “What do you want to share?” window that pops up, click the Desktop icon.
In the “Share your entire screen” window that pops up, click the image of your screen to make a thin blue frame around it, then click the Share button in the bottom-right corner.
You are now sharing your entire computer screen in real time. To stop sharing your screen, click the red Stop Share button in the toolbar at the top of the Zoom window.

Share computer sound or video

If you are sharing content, like music or a video clip, it is important for attendees to hear your computer sound and/or have the best video quality possible. When appropriate, select one or both of these options before you select Share.
An arrow labeled '1' pointing to "Share sound" checkbox. An arrow labeled '2' pointing to "optimize for video clip" checkbox

Share sound - Click this check box to make the audio coming from your computer go to the Zoom meeting, so others can hear it in addition to the microphone audio.
Optimize for video clip - Click this check box to ensure your attendees experience the best video quality possible. Be aware- even with this box checked, visual quality issues can still occur, especially for users with limited bandwidth/slower Internet.

Additional sharing options

Sometimes you will want to share a specific application window, document, whiteboard, content from a second camera, a portion of your screen, or an iPhone or iPad screen. To learn more about your other options for sharing, review Zoom's resources here: Zoom Sharing

Details

Article ID: 662

Created

Thu 3/24/22 10:58 AM

Modified

Tue 8/1/23 12:03 PM

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Covers macOS 13 and 12 or older