Body
These instructions are specific to the Outlook Web App (mail.cscc.edu). Using the Outlook application on Windows or Mac will look slightly different.
- Go to the Calendar tab in Outlook, then click New Event at the top
![Outlook open in a browser with an arrow pointing to the calendar icon, and another arrow pointing to the "New event" button](https://td.cscc.edu/TDPortal/Images/Viewer?fileName=1621471e-2de3-4555-a51a-f7aa52d8fe83.png)
- Fill in the meeting details:
- Title
- Attendees [Optional] - include the student email address to email them an invite
- Date and time
- Location - select a room to reserve it
Some meeting rooms require access to secure areas. Before booking a room, please make sure that it is accessible for open bookings
To select a room - click in the location box and start typing a location (2-letter building code then room number) - click on your preferred room that shows Available in the list to select it
![New meeting window open with an arrow pointing to location box with "UN" typed in and a menu popped out from there showing locations starting with "UN"](https://td.cscc.edu/TDPortal/Images/Viewer?fileName=c27081fc-0b2d-40f7-b2f9-450a34243097.png)
- Once everything is set, click Send at the top
![New event window with arrow pointing to "Send" button at top left](https://td.cscc.edu/TDPortal/Images/Viewer?fileName=e92e2488-c740-4e8b-bd40-6e9a6780c158.png)
- You will get an email confirmation from the room, showing your reservation request was accepted
![Outlook inbox with an email saying the appointment was accepted](https://td.cscc.edu/TDPortal/Images/Viewer?fileName=5ba8cdc7-6197-4125-b0e8-a64c39f2a5d6.png)
Edit or cancel a meeting
To reschedule or cancel a meeting:
- Click on the meeting in your calendar
- Select Edit to make changes or Cancel to cancel it completely
![Event pop-up menu with buttons to "Edit" or "Cancel" highlighted at the bottom](https://td.cscc.edu/TDPortal/Images/Viewer?fileName=d431d73c-057d-45ed-a7d3-3c77e942d47f.png)
- Add optional notes to cancellation and click Send
Note: this will not notify the student unless you included their email address
![notes added in cancelation menu with "Send" button on the bottom](https://td.cscc.edu/TDPortal/Images/Viewer?fileName=49f4c44b-af25-4956-9aa7-60a4e40f124b.png)